Academy & Select Information
Academy and Select teams participate in a higher level of play than our Recreational divisions, and have the opportunity to travel for tournament play. While it is fun and challenging, there are expenses that come with this type of play.
When we started 2014-2015 your family had two accounts with Black Hills Rapids; one for registration and a Player Account for tournament expenses. On January 6, 2015 these accounts were merged into one account, the Player Account. This would have been reflected on your January Player Account statement. You can still view the history from your registration account through your Black Hills Rapids login.
Any charges or credits related to registration can be viewed by logging into the Black Hills Rapids website. If you have never logged into the website, use the email you provided on your registration form as the user name and utilize the reset password link to be given a password.
Player Accounts are used to bill tournament registration fees and coach travel expenses to players. This is also where you will see your credit for gift card rebate programs (ShopWithScrip, Safeway and FTC) team fundraising events and volunteer time credits. Statements are emailed at the end of each month for the player accounts. These statements are sent to the email address associated with the registration or any other email address provided to the Player Account Manager. YOU WILL NOT BE ABLE TO VIEW YOUR PLAYER ACCOUNT ONLINE.
The Player Account statement must be paid according to the eligibility policy by the end day of each month.
See the Player Account FAQs below for more information.
How to pay your bill
Player Account Statement:
Mail your payment to the address indicated on the statement, PO Box 273, Rapid City, SD 57709. YOU WILL NOT BE ABLE TO PAY THE PLAYER ACCOUNT ONLINE.
Payments are due by the end of each month. To be considered current with your payments you must pay your balance to $75 or less per player in your household. For example: November 30th statement had a balance of $125 and you have one player in the program. You must submit payment of $50 by December 30th.
Black Hills Rapids policy states "After January 1st, any player account that has a negative balance of more than $75 at the end of each month shall be suspended from all activities and may not participate in any training or games until the balance is paid in full. While every effort is made to post fundraising credits as quickly as possible, players should not count on fundraising credits to be posted in order to remain eligible, but should plan to submit payments until the credits actually appear."
Using the same example as above, you received your November 30th statement but did not pay the required amount for that statement by December 31st. Your player will be considered ineligible on January 1.
Eligibility reports will be pulled at the beginning of each month. Emails notifications will be sent to each family with players who are ineligible. The Team Manager and Coach will also be notified the player is ineligible.
Being listed as ineligible affects your entire team, especially for tournament play. We strongly encourage players and their families to be responsible for their player accounts and registration balances. There are many opportunities to offset the cost. Please refer to the Player Fundraising page here for more information.
Who to contact with questions
Player Finances – firstname.lastname@example.org
Registration – email@example.com
Website Login Assistance – firstname.lastname@example.org
What do the positive and negative account balances mean?
If you have a negative balance on your Player Account statement it indicates you do not owe anything. If you have a positive balance on this statement you will need to submit payment. This is one of those funny accounting things that seems backwards to the rest of us.
When are fundraiser credits posted?
Fundraisers credits are posted when all money is collected for the event. This could sometimes be a month or longer after it is completed.
How are rebates from grocery cards and Shop With Scrips handled?
Safeway Gift Card rebates are always posted monthly for the previous month. Any small rebates ($.50, $1.00 etc) are the rebates for a new card purchased. Reload rebates will be the larger amount.
FTC Gift Cards will show the charge for the card and a credit for payment given to us. The difference between these two amounts is your rebate.
Shop With Scrip rebates are posted for the current month. The plastic cards rebates are posted separately than the eCard rebates due to how the funds are received from the company.
How are tournament and coaches expenses charged?
Tournament fees and coach expenses for Academy teams are charged based on the information provided to us. If you see a tournament charge or coach expense it is because your team manager or coach provided us your name for that tournament. Please email Player Accounts if you believe something is incorrect and we will research it further.
Tournament fees and coach expenses for Select teams are charged based on the 60 day commitment policy signed at the start of the season. The only exceptions will be for tournaments that allow only a certain number of players to be on the roster.